Classtimes Calendar Tutorial

For: Teachers
Related pages: Calendars

Overview

In global collaboration, the coordination of calendars can be a challenge. Classes are in different time zones but they want to connect. Classes also have breaks, testing schedules, and other things preventing work on the project. This can be easily overcome with the use of two calendars.

Tutorial Video



Key Points from the Project Calendars Video

There are at least two types of project calendars in education collaboration experiences:
  1. The Project Calendar
  2. The Classtimes Calendar

For this project, we use Google Calendar. Teachers need a Google account in order to use Google Calendar.


The Project Calendar:

The calendar with official dates for the project.
  • Typically this is updated only by project organizers.
  • It can be embedded on project websites and even school websites for up to date project timelines.

The Class Times Calendar

  • This calendar has all of the class times of each school participating on the project
  • All times those schools are unavailable to participate in collaborative activities are also listed.
  • Project organizers will typically set these up and invite all of the lead teachers to join.
  • Each teacher adds their own classtimes to the calendar following the instructions in the video.

Tips for Facilitating Collaboration when Entering Classtimes


1. Enter Weekends before and after breaks
Because of time zone and weekday differences (many countries in the Middle East have Friday and Saturday as their weekends, and in others like the US, Canada, UK & Australia, Saturday and Sunday are the weekend) mark off the weekend before and after breaks too.

2. Use a Standard Format for Classtimes Calendar with 4 ingredients as follows:
  1. 3 Digit School code
  2. Description
  3. Teacher's Name in Brackets [ ]
  4. Each school uses a different color on the calendar

Google Calendar Tips:
  • Always click on the event and double check dates and times. It is easy to make a mistake.
  • Google Calendar likes to put things on your default calendar, like it did for Vicki Davis in the video. Just click on the item and swap the calendar to fix it. The cue is when all of your default calendar events appear suddenly like they did in the video tutorial. Turning on and off your personal calendar will help catch this.
  • Make sure your calendar is set to the correct time zone. (Gear in top right corner)
  • DO NOT ROUND! Use the EXACT time you are in class. Other teachers should know if they can meet with you based on this calendar.

How to Set up a Live Event with Another Classroom

1. If you see an overlap between your classroom and another one on the project, contact the other teacher to see if you can connect.
2. Put the handshake event on the classtimes calendar with start and end times.
3. Give a courtesy email to project organizers so they can let everyone know.

2016, Creative Commons Share-Alike Attribution
An OER Resource created as part of the
MAD about Mattering Project
Vicki Davis @coolcatteacher


The Project Calendar:
The calendar with
official dates
for the project.
- Typically this is updated only by project organizers.
- It can be embedded on project websites and
even school websites for up to date project timelines.Collaborative Project Calendar Type #1
The Project Calendar:
The calendar with
official dates
for the project.
- Typically this is updated only by project organizers.
- It can be embedded on project websites and
even school websites for up to date project timelines.
Collaborative Project Calendar Type #1
The Project Calendar:
The calendar with official dates
for the project.
- Typically this is updated only by project organizers.
- It can be embedded on project websites and
even school websites for up to date project timelines.
What is the classtimes calendar? Teachers can add their class times for the project to the Google Calendar. You will also add your exams, breaks, and another other dates when you will be unable to collaborate with other classrooms.
How do I get an invitation? Please contact lisa@coolcatteacher.com if you have not received your invitation to the class times calendar.
What do we do with the classtimes calendar?
When you see an overlap between you and another teacher's class, contact the teacher to see if you can connect via the method of your choice. If you want to connect via zoom room, contact Lisa Durff to be set up.